Job Details
Qualifications
- Accounting
- Analysis skills
- Bachelor's degree
- Driver's License
- Microsoft Excel
- Research
Benefits
- Health insurance
Job Description
Job Number:525026
Classification:Administrative Generalist 3
Grade:Grade 76
Work type:On Campus, Staff Full-time
Administrative Unit:University of Alaska Anchorage
School/Business unit:UAA Office of the Provost
Location:Anchorage
Categories: Administrative/Personnel, Office/Clerical
Position Summary:
Seeking a Program Assistant for the McNair Scholars Program. This position is a full-time, grant funded position on the University of Alaska Anchorage (UAA) Campus. The McNair Scholars Program is a federal TRIO program hosted by UAA. The McNair Program serves under-represented student populations in their preparation for and transition to a doctoral program enrollment and completion. The McNair Program serves 25 students annually.
Duties:
20Process applications for the McNair Scholars Program, create a record for each applicant in the Student Access database. Verify eligibility and completeness of applicant data to determine if selection criteria have been met. Receive and process incoming student contacts, including individual advising notes and participation in program activities, transcripts, test results or correspondence and enter into the student database. Maintain confidentiality of all student records.Essential
25Build queries and run monthly, quarterly, and annual reports with close adherence to internal and federal regulations. Provide statistical management and analysis for use by the director in preparing reports. Conduct tracking activities and assist the McNair Program Director with monthly, quarterly, and year-end follow up activities. Provide technical support with respect to data entry (advising notes) and retrieval of information (in the form of queries) for biweekly time and effort reporting by the program.Essential
25Duties are performed under intermittent supervision; Compute, reconcile, adjust, review, audit and enter financial and statistical data to maintain accounting, budgeting, purchasing, travel, payroll records, and reports; utilize specialized software and databases to query and maintain data; interpret and apply more complex rules and procedures; apply problem solving, research, and analytical skills to systems; procedures, and accounts; summarize and compile data and information; budget operations, budget reconciliation, purchase, and travel requisitioning; recordkeeping, soft ledger entries.Essential
30Serve as administrative support to the McNair Scholars Program. Answer phones, take messages, disseminate information, screen calls, answer routine inquiries (or refer to appropriate staff members), extract information from the Banner system pertaining to student follow-up, maintain student filing system and student records, order and maintain inventory of program supplies, property and staff reporting documentation and assist in organizing office resources for efficiency in providing service to students. Assist McNair Program Director in event coordination (lunches, seminars, summer research programs, conference trips). Coordinate the hiring and orientation of academic tutors. Assist in facilitation of McNair program events.Essential
Seeking a Program Assistant for the McNair Scholars Program. This position is a full-time position on the University of Alaska Anchorage (UAA) Campus, contingent upon funding available. The McNair Program serves under-represented student populations in their preparation for and transition to a doctoral program enrollment and completion. The McNair Program serves 25 students annually. Under the supervision of the McNair Scholars Program Director, the Program Assistant is responsible for maintaining essential office functions to ensure compliance with the U.S. Department of Education and UAA policies and regulations, maintain all participant records; is responsible for monthly fiscal monitoring and reporting; and will support the program with event coordination.
Knowledge, Skills, Abilities:
This position requires the following:
Administrative and coordination abilities
Detail oriented and understanding of general accounting principles.
Experience planning events
Strong interpersonal skills and the ability to apply diplomacy.
Excellent listening and communication skills, both verbal and written
Demonstrated experience working with diverse student populations, specifically low-income and first-generation college students.
Proficient in Word, Excel, and database platforms.
Excellent organizational skills and ability to work independently.
Ability to manage multiple projects.
Enthusiastic and energetic
Willingness to assist in creating and managing the McNair Program website.
Preferred Experience & Education:
Bachelor's degree in Business, Accounting, Management, Education or related field
Experience working in TRIO Programs and/or a background similar to that of the target population.
Understand issues confronting low-income and/or first-generation college students.
Experience in helping others navigate how and what resources to use to achieve their personal and professional goals.
Experience working with high school and/or college students and their parents/families.
Experience working with Banner.
Bilingual
Required Experience & Education:
Minimum 2 years of experience working in an office setting providing administrative support.
Earned bachelor's degree, graduate student preferred.
Unrestricted Alaska Driver’s License or ability to obtain within 60 days of employment and a good driving record.
Salary Information:
This is a full-time, 12-month, term-funded, non-exempt staff position complete with both a competitive salary and full employee benefits package. New hires will be placed on the UA staff salary schedule, Grade 76, based on education and experience.
Special Instructions to Applicants:
Please attach a resume, cover letter, and the names and contact information for three (3) professional references with your application.
This position is a term-funded position and is reviewed annually for contract renewal at the University's discretion.
Applications will be reviewed on a rolling basis until a successful candidate is identified. Review of application materials will begin immediately. Search and selection procedures will be closed when a sufficient and viable number of qualified candidates have been identified.
- To be eligible for this position, applicants must be legally authorized to work in the United States without restriction. Applicants who now or may in the future require visa sponsorship to work in the United States are not eligible.
UA is an AA/EO employer and educational institution and prohibits illegal discrimination against any individual:
The successful applicant is required to complete a background check. Any offer of employment is contingent on the background check.
Your application for employment with the University of Alaska is subject to public disclosure under the Alaska Public Records Act.
If you have any questions regarding this position, please contact Helen Sale, Shared Services HR Coordinator, at 907-786-6885.
Advertised: 07 Jul 2023 Alaskan Daylight Time
Applications close: