Job Details
Qualifications
- Associate's degree
- Customer service
- High school diploma or GED
- Inventory control
- Microsoft Excel
- Microsoft Powerpoint
- Sales
Job Description
The Role
The Data Entry Admin Clerk will be responsible for processing all invoices received for payment and for undertaking the payment of all creditors in an accurate, efficient, and timely manner. Including, but not limited to, reconciling invoices against purchase orders, preparing financial reporting for the reconciliation of invoices, purchase orders, inter-company transfers and data entry and maintenance of the BOH.
Company Overview:
Legends is a holistic agency that specializes in delivering solutions for legendary brands. We approach each project with our 360-degree service solution. Our Global Planning, Global Sales, and Hospitality service solutions collaborate on every project to ensure success across each of our six verticals including professional sports, collegiate, attractions, entertainment, international, and conventions.
Our intellectual property is our people. It's our expertise that makes up Legends. We know what it's like to be on the team, business, or athletic department side, which drives our passion in creating solutions for our partners. Collectively, our leadership has over 300 years of experience in sales and sponsorship, analytics and valuation, hospitality and operations.
Essential Functions:
- Process invoices for payments to vendors by coding invoices and receiving into designated system (Yellow Dog).
- Assist with review of vendor statements for accuracy and properly received to designated system.
- Keep AP department up to date with vendor contact information, including remittance information for payments.
- Communicate with vendors to resolve invoice discrepancies, ensuring all credit memos for shortages, and incorrect pricing have been issued.
- Development and maintenance of Excel spreadsheets as requested by culinary and purchasing departments.
- Ensure imaging of invoice supporting documents is timely and accurately performed.
- Data Base build and maintenance, including creating new items in accordance to established SOPs, location maintenance, recipe maintenance, and transfer entry.
- All transfers within all cost centers and outlets.
- Support Culinary and Purchasing department leadership with administrative duties as requested.
- Assist AP process with researching outstanding invoices as requested.
- Associate degree (two-year program or two to three years of college) or equivalent formal training, accounting coursework is highly desirable.
- Good written and oral communication skills.
- Ability to manage multiple priorities and meet deadlines in a fast paced environment.
- Must be detailed-oriented and extremely organized with the ability to learn new programs and procedures quickly.
- Customer service oriented with the ability to interact with all levels of management.
- Must be proficient on Microsoft Word, Excel and PowerPoint.
- Must be flexible to work extended hours due to business requirements including nights, weekends and holidays.
- 2-3 years experience with inventory systems, retail or food and beverage system experience is highly desirable.
Education
Preferred
High School or better in Other
Some college or better in Other
Skills
Preferred
Microsoft Office(Excel, PPT, Word, Outlook)
Time Management