Job Details
Qualifications
- Communication skills
- Filing
- High school diploma or GED
- Microsoft Access
- Microsoft Excel
- Microsoft Office
Job Description
DEPARTMENT: SOCIAL SERVICES – BOOTH RECORDS SERVICES
POSITION TITLE: DATA ENTRY CLERK
STATUS: TEMPORARY, PART-TIME, NON-EXEMPT
REPORTS TO: TERRITORIAL SOCIAL SERVICES SECRETARY
MISSION STATEMENT:
The Salvation Army, an international movement, is an evangelical part of the universal Christian Church. Its message is based on the Bible. Its ministry is motivated by the love of God. Its mission is to preach the gospel of Jesus Christ and to meet human needs in His name without discrimination.
SCOPE OF POSITION:
The Data Entry Clerk, under the general supervision of the Assistant Social Services Secretary, will enter data from various source documents into the computer system for data management purposes and help maintain filing system for Booth Records.
KNOWLEDGE, SKILLS AND ABILITIES REQUIRED:
High school diploma or equivalent
Knowledge of Microsoft Office products (Word, Excel, Access)
Knowledge of common office equipment: computer, telephone, copier
Accurate keyboard skills
Ability to file, copy and scan
Good communication and organizational skills
Strong attention to detail
WORK HABITS (Not listed in priority order):
Must adhere to all Salvation Army policies and procedures
Protect sensitive and private information by keeping case file records confidential in accordance with HIPAA, local, state and federal laws and regulations
Maintain an organized work area, files, etc. contributing to the efficiency and accuracy of work within the assigned workday
Must be able to comprehend assignments and ask for additional information or clarification until the assignment is understood
Must demonstrate dependability by arriving and leaving work on time, by taking the allotted time for lunch and breaks and by limiting personal telephone calls and socializing to break periods.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
Duties shall include but are not limited to:
Prepare documents for data entry
Accurately enter case file information from hard copy to digital database
Verify data and correct where necessary
Combine data from case files and Access database when information is incomplete
Check completed work for accuracy
Scan and upload Booth medical records to appropriate client record in digital database and shred medical record after uploading
Print new labels for case files
Help maintain and reorganize case files in alphabetical order for mutual consent registry
Create an index of new medical records (Portland)
Perform other duties as assigned for Booth Record Services
Education
Preferred
High School or Equivalent or better
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)