Job Details
Qualifications
- Associate's degree
- Microsoft Excel
- Microsoft Powerpoint
- Negotiation
- Sales
- SharePoint
Benefits
- Flexible schedule
- Paid time off
Job Description
We are seeking a highly skilled Administrative Assistant who can fulfill daily administrative and sales assistance to the Publisher and Director of Sales in a fast-paced environment. The role requires a proactive self-starter who possesses exceptional multi-tasking skills, is very detail oriented, and has superb communication skills (both oral and written). You must be independently capable of handling many tasks, including the ability to assist two busy team members (that may have different needs). This role is dedicated to sales efforts.
\*\*A background in the Senior Living Industry, Home Health, or Senior Resource business is a plus.\*\*
Responsibilities (include but not limited to):
- Provide daily administrative & sales support to the Publisher & Director of Sales
- Event pre-planning, flyer creation, PR send outs, coordinating speaker lineups with clients, confirming event details with all parties, collecting RSVPs, post event follow-up
- Attend monthly in-person events (educational series, marketing meetings, large-scale symposiums)
- Assist in the sales process which includes: writing and collecting contracts, sending thank you notes, collecting client information, running partnership & performance reports, coordinating sales meetings, preparing documents for renewals, data management in CRM, and any additional sales tasks needed
- Aggressive lead generation (no cold calling, all market research & outreach)
- Building prospect list, searching for ideal clients & collecting contact information, adding in prospects into CRM & creating task flows, assisting in mass outreach campaigns
- Coordinate all educational events
- Respond to client questions and requests within 24 hours – checking e-mail frequently is an absolute MUST
- Answer incoming calls and assume other receptionist duties when needed
- Proofread flyers and different written communication
- Create routine email campaigns
- Conduct data entry which includes managing the CRM, SharePoint and our internal website
- Follow up on outstanding items until projects are completed correctly and on time
- Complete tasks and assignments with the willingness to learn and adapt to frequently changing routines, procedures and deadlines
Required Skills:
- Three years + of sales and administrative experience required
- Proficiency in MS Office with expertise in Microsoft Word, Outlook, PowerPoint and Excel
- Prior experience working in a CRM
- Extremely organized and detail-oriented with diligent follow-up
- Exceptional communication skills (written and oral)
- Analytical problem-solver that is confident and possesses strong negotiation skills
- Quick turn-around and responsiveness is essential
- Positive & Professional Attitude
- Must be flexible with working hours; be available for afterhours/weekend work if necessary
\*\*This is a full-time 1099 contractor position. The role is a Remote- Hybrid position based out of your own home office that needs to be located in either Lee or Collier County. Attending monthly in-person events is required. \*\*
Job Type: Full-time
Pay: $40,000.00 - $45,000.00 per year
Benefits:
- Flexible schedule
- Paid time off
Schedule:
- Monday to Friday
Application Question(s):
- Are you located in either Fort Myers, FL or Naples, FL- or the surrounding area?
Education:
- Associate (Required)
Experience:
- Assistant: 3 years (Required)
Work Location: Remote