Job Details
Qualifications
- Communication skills
- Microsoft Excel
- Microsoft Outlook
- Trello
- Writing skills
Job Description
Position: Executive Assistant (Remote)
We are seeking a detail-oriented Executive Assistant to provide comprehensive support to our
CEO. Your primary responsibilities include managing the CEO´s communications across various platforms
such as email, Slack, Twitter, and LinkedIn. Your proficiency in written communication and knowledge of
ChatGPT will allow you to draft initial responses to messages that will be reviewed and finalized by the
CEO. You will also manage the CEO´s calendar, assist with scheduling meetings, transcribe notes, and
coordinate both professional and personal travel arrangements.
Beyond traditional administrative tasks, you will serve as a valuable team member assisting the
CEO in recruiting, payroll, and marketing tasks. This includes helping with posting job ads, conducting
initial phone screens, overseeing onboarding procedures, and reviewing timecards and sales
commissions for payroll accuracy. In terms of marketing, you will aid in tracking marketing statistics,
transcribing sales calls, and drafting content for various platforms.
As a personal assistant, you will assist the CEO in tracking and documenting various data points
and managing personal tasks. We are looking for candidates with at least two years of experience as an
executive assistant to a US-based executive or leader, who can work during Arizona business hours and
possess a high-speed, reliable internet connection. A high level of organizational skills and extreme
attention to detail are vital for this role.
To ensure smooth operations and efficient procedures, you will be expected to document,
maintain, and update standard operating procedures for all job responsibilities. As a member of our
team, your ability to manage projects and keen attention to detail will be highly valued.
Responsibilities:
Administrative Support
- Manage the CEO’s emails and messages in Slack, Twitter, LinkedIn and other
- Prioritize which messages require response more urgently than others, and use
review, edit, and send.
- Organize the CEO’s calendar and assist in scheduling external meetings and
- Take notes and transcribe conversations as needed for meetings and calls.
- Arrange travel for the CEO, including identifying, comparing, and securing flights,
- Coordinate various appointments for CEO, including communicating with service
- Assist with organizing team meetings, including arranging Zoom calls, distribution of
Recruiting and Payroll Assistance
- Provide first-line recruiting assistance, including posting jobs on recruiting sites,
- Manage onboarding procedures for new employees in internal systems.
- Assist in reviewing and correcting timecards for payroll.
- Review sales commissions for accuracy for payroll.
- Provide ongoing support for tracking marketing statistics, including reviewing and
- Listen to, transcribe, and review incoming sales calls for quality control and
- Write content for marketing, website, social media and other purposes.
- Assist the CEO in tracking and documenting various data points for ongoing personal
- Act as CEO’s representative for errands, personal tasks, and other projects.
- Fluent in English
- Very proficient / advanced Microsoft Excel and Word
- Familiar with and experience in Microsoft Outlook, Gmail, iMessage, Trello, ChatGPT, and Zoom.
- Extremely discrete and able to keep information confidential.
- Organized work and proven ability to manage projects.
- Extremely detail- and process-oriented.
- 2+ years of experience as an executive assistant to a US-based executive or leader.
- Must have a high-speed, reliable internet connection and a workspace conducive to
Schedule: Arizona, USA business hours (8am to 4pm M-F with a 30-minute lunch break)
Pacific Time: March-October
Mountain Time: October-March
Salary: $1500/month
Application Disclaimer: Please Read Before Proceeding
To ensure a fair evaluation process, please submit all required information on the application form. Kindly note that resumes and recordings must be in English ; any other language will lead to disqualification. Also, ensure your voice/video recording lasts at least 30 seconds. Applications without a voice/video recording will be disqualified.
If you apply for more than one position, we will only consider your application for the first job you applied for. However, if you do not qualify for the first position but meet the requirements for another, we can consider you for the relevant role. To streamline the process and ensure fair consideration, we kindly request that you apply to a maximum of three jobs and that you only apply to jobs that you truly qualify for based on the stated requirements and qualifications.
We value your interest and look forward to reviewing your application. Thank you.