Job Details
Qualifications
- 10 key typing
- Accounting
- Analysis skills
- Associate's degree
- Manufacturing
- Microsoft Access
Benefits
- 401(k)
- 401(k) matching
- Dental insurance
- Health insurance
- Paid time off
Job Description
Overview:
Are you looking for a career with a great company? Suttle-Straus is looking for an Invoicing & A/R Specialist to join our award winning team.
Suttle-Straus is a premier provider of printing, digital production, wide format, mailing, custom kitting, warehousing, and distribution services. Winner of the Printing Industries of America’s Best Workplace award for 20 consecutive years, we offer a collaborative work environment, great benefits and fantastic co-workers. Our success is founded on three core principles: A clear focus on meeting and exceeding customer expectations; a long history of implementing new technologies to increase quality and efficiency; and the importance of building an outstanding workforce. Check out our website (www.suttle-straus.com) and Facebook page to learn more about us!
We offer a competitive benefits package with immediate eligibility for health, dental, vision and life insurance, and eligibility after 30 days for a company matched 401(k) plan. Generous paid time off accrues monthly from date of hire.
Suttle-Straus is an equal employment opportunity employer.
Responsibilities:
Job Summary:
The Invoicing & A/R Specialist is responsible for managing client invoicing and associated collection processes. The work is repetitive in nature but requires attention to detail, accuracy, organizational skills, and analytical skills.
Essential Job Functions:
Create and distribute accurate invoices/credit memos to clients for completed projects
Review costs/margins at the cost-sheet level and alert management of significant variances
Monitor estimated vs actual costs for significant variances and reporting to management
Sales tax assessment as appropriate to meet compliance requirements
Accounts receivable collections management to maintain appropriate receivable balances and mitigate collection risk
Submission of mailing/distribution files for processing with Vertex (sales tax)
Use dashboard for timely invoicing of clients
Manage WIP jobs levels for timely invoicing
Monitor finished goods aged inventories by client for invoicing opportunities, based on client agreements
Generate and distribute postage advance requests to clients as needed
Reconcile postage accounting for client reporting needs
Qualifications:
Two-year Associate Degree in accounting, or equivalent professional experience
Three years of manufacturing or distribution experience, preferably in an accounting role
Strong math skills
Strong computer skills including knowledge of Microsoft Excel, Access & Word
Proficient with 10-key calculator and telephone
Excellent typing/keyboarding skills
Must be well organized, attentive to detail, accurate, cooperative, and willing to assist others
Ability to work independently to carry out detailed instructions and troubleshoot issues as they arise
Sufficient understanding of accounting principles to recognize financial impacts of all duties performed