Job Details
Qualifications
- Bachelor's degree
- Communication skills
- Microsoft Access
- Microsoft Excel
- Microsoft Outlook
- Visio
Job Description
IT企業がJapanese Bilingual Administrative Assistantを募集しています(Jersey City mainly remote work)
IT Company is seeking an Japanese Bilingual Administrative Assistant (Jersey City mainly remote work).
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Job Title: Japanese/English Bilingual Administrative Assistant
Location: Jersey City, NJ mainly Remote (基本Jersey cityですが、時々Midtwon
NYCにも通勤の必要がある)
Term: 08/1/2023-
Client: Japanese financial company
Rate $34 per hour
Work Hours: 9:00 - 17:00 (35 Hours Per Week)
*オフィスでお仕事していただく場合、Covid-19のワクチン接種が義務付けられております。
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PRINCIPAL DUTIES AND RESPONSIBILITIES:
1. Administrative Support for WG(Working Group) Unit
- Coordinate all internal moves with IT Department and other
departments/units, Service Desk, Server and Network Administration
Unit /PC & Server Administration /PC Team, and Property Management
Unit, including making inquiries to these teams or answering any
inquiry from them, and submitting tickets to request the move of
existing Desktop PC/IP Phone/Facility
-Assist and register any visitors from company HO, third party
vendors, arrange meeting schedules
-Support any administrative task for employee/consultant onboarding process
-Assist any new expatriate officers and business trippers from company HO
-Create and send a monthly entertainment/gift report to Americas Legal
& Compliance Department
-Maintain members of any group email addresses
-Manage a Outlook calendar, travel arrangements for supervisor or
other key managements
-Act as the first contact person for HO communications about
miscellaneous tasks of this department
-Order stationary items
-Maintain contents of any cabinet
2. Expense Control
- Keep track of all purchases and reimbursements , and conduct a
monthly reconciliation
3 Investment Budget Control
initiate purchases orders on the Document Workflow Management System
and preparing and maintaining the other materials such as the Budget
Control Sheet , and prepare a monthly investment budget usage report
to be submitted to IT department in Japan.
4. User Access Control for HO
Registration and maintenance of information
5.Day-to-Day Project Support
Support day-to-day tasks of the project
Support any administrative task for application onboarding process
Support any administrative task for vendor contract onboarding
process, including Third Party Risk Management process
6. Secondary Administrative Support for Systems Planning
Support administrative tasks for SPU to certain degree that will not
disrupt the primary support functions
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MINIMUM JOB REQUIREMENTS OR EXPERIENCE
Bachelor’s degree is required (Note: The degree from US institutions
is preferable)
2+ years of hands on administrative support experiences
Proficiency in Microsoft Word, Excel, and Outlook is a must. Other
applications in Microsoft Office Suite, such as Access, Visio, Project
is preferable
Good communication skills in written and verbal in both English and
Japanese (Note: College-level written communications are required)
Ability to prioritize tasks and follow directions
Attention to details
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Job Types: Full-time, Temporary
Pay: $32.00 - $34.00 per hour
Schedule:
- Monday to Friday
Ability to commute/relocate:
- Jersey City, NJ: Reliably commute or planning to relocate before starting work (Required)
Language:
- Japanese (Required)
Work Location: In person