Job Details
Qualifications
- Account management
- Bachelor's degree
- Customer service
- Master's degree
- Microsoft Excel
- Microsoft Powerpoint
- Sales
Benefits
- Health insurance
- Paid time off
Job Description
The Opportunity
The individual will collaborate and work closely within a team environment to provide general administrative support cross-office, cross-practice group and for administrative teams in the firm staff members as necessary. Participates in various special projects . Ensures client service and satisfaction are attained in all areas of position.
ESSENTIAL FUNCTIONS
- Provide support on a wide range of initiatives relating to office operations, client service capabilities, budget and environment
- May act as first point of contact for internal visitors, delivering a high level of professional client service, assisting where appropriate, and coordinating specialized assistance as required.
- Provide assistance to functional groups on a range of administrative tasks which may include handling and management of confidential information and entering this information into related internal databases.
- Assist with requests for client gifts; monitor, track and report stock.
- Assist with preparation of pitch material and other marketing-related documents.
- May serve as on the ground support for hosted events both onsite and at local venues within the Bay Area, as required.
- May coordinate local and firm wide projects and events as assigned by the Director of Administration and local managers.
- May assist with new hire orientation including scheduling, greeting new hire, initial onboarding and conducting portions of orientation, assembling new hire packets, conference room coordination, and follow-up.
- Prepare and assign general ledger and client matter information for invoices, provide T&E review and check request processing to ensure adherence to Firm policies and procedures.
- Prepare correspondence, reports, memoranda and other documents .
- Proofread, photocopy, scan, fax, assemble, print and distribute materials, documents, and attachments.
- Under direction of Director of Administration and local managers, research budget account variances.
- Under direction of Director of Administration and local managers, work with vendors, local and firm wide managers and other appropriate personnel to investigate and resolve issues, including billing and invoice discrepancies, vendor relations, and order processing.
- Work on various special projects as assigned.
- Collaborates with team members, legal secretarial staff and other groups to provide designated and “as needed” administrative services to assist in delivering exemplary service.
- Answers telephones and relays messages. Arranges conference calls.
- Prepares materials for mailing and overnight delivery, including printing, assembling, copying, and ensuring appropriate delivery.
- Receives deliveries of items such as faxes, files, and boxes and routes them appropriately.
- Make conference room reservations; coordinates meals, multimedia, and other services as requested.
- Coordinates travel arrangements through the Firm’s travel department.
- Prepares expense reimbursements; accurately inputs, codes, and routes invoices and inputs check requests.
- Performs general word processing, including creating, editing and proofreading practice-specific legal documents, forms, and correspondence, ensuring accuracy and completeness.
- Assists with billing process, including editing prebills, generating reports, and sending out final invoices.
- Assists with creating and maintaining client/matter lists and communication lists.
- Assists with organizing and maintaining physical and electronic documents and files in a timely manner. Creates and maintains working files and binders as requested. Utilizes firm technology to accurately store email messages and maintain and retrieve files.
- Utilizes Outlook to schedule appointments and calendar dates. Maintains contacts in Outlook.
- Assists with timenote entry, including inputting timenotes, editing, proofreading, and closing them on a daily basis.
- Obtains approvals and coordinates attendance for outside training programs (MCLE).
- Proactively follows-up regarding feedback on completed projects and requests for additional assignments.
Ideal Candidate
- Bachelor's degree strongly preferred.
- Minimum 2 years previous administrative support experience required.
- Excellent verbal and written communication skills, ability to communicate effectively with all levels within the organization.
- Exceptional customer service skills.
- Strong attention to detail.
- Knowledge of Microsoft Office programs including Word, Excel, and PowerPoint required.
- Knowledge of Microsoft Project helpful but not required.
Who We Are
At Morrison Foerster, our culture is defined by our deeds. We’re passionate about what we do. We’re equally passionate about how we do it. We resist hierarchies and operate within a model of respect — for our colleagues, their ideas, and the differences that make us stronger. We encourage you to learn more about who we are, and what we do.
Should you find you’re ready to do the best work of your life, we encourage you to let us know!
Where required by law, salary ranges are stated below. Additional compensation may include a discretionary bonus, overtime as applicable, health/welfare benefits, retirement contributions, paid holidays, and PTO. The range displayed is specifically for positions performed in those cities/states and may vary based on factors including but not limited to the following: local market data and ranges; an applicant's skills and prior relevant experience; and certain degrees, licensing, and certifications.
Job Type: Full-time
Experience:
- Account management: 1 year (Preferred)
- sales: 1 year (Preferred)
Ability to Commute:
- Grenada, MS (Preferred)
Work Location: Remote