Job Details
Qualifications
- Conflict management
- High school diploma or GED
- Home care
- Microsoft Excel
- Office experience
- Payroll
Job Description
Position Overview
The Data Entry & Payroll Assistant/Operations Specialist is responsible for providing top level customer service to internal and external clients as it relates to branch location’s clinical operational support activities.
Essential Job Functions
Payroll Activities:
Weekly time sheets entries for caregiver staff visits which generates billing
Audit weekly payroll reports and make timely payroll adjustments when necessary
Process and close payroll each week according to guidelines
Prepare and ensure timesheets and caregiver notes for corporate billing department are processed according to guidelines
Prepare and maintain payroll files
Review and audit weekly net profit reports and communicate discrepancies to management in a timely manner
Be primary point of contact for location caregiver payroll inquiries
Establish an open line of communication and positive relationship with the Corporate Payroll department
Office Support Activities:
Scanning and/or filing of documentation and records
Assist in answering of incoming calls and ensuring accurate messages are taken and given to the appropriate staff member
Mail distribution to appropriate staff member or department
Process invoices according to branch location guidelines
Office supply orders
Perform special projects as needed
Requirements
- High school diploma or GED
- Proficient typing skills
- Proficient Microsoft Office skills
- Payroll and/or billing experience
- Private duty, home care or health care company experience
- Advanced Microsoft Excel skills
- Two (2) years general office experience
- Must maintain company and employee confidentiality at all times
- Must maintain professional boundaries at all times
- Ability to remain calm and professional in stressful situations
- Attention to detail
- Time Management
- Effective problem-solving and conflict resolution
- Excellent organization and communication skills
- Must be able to speak, write, read and understand English
- Occasional lifting, caring, pushing and pulling of up to 25 pounds
- Must be able to lift 50 pounds
- Prolonged walking, standing, bending, kneeling, reaching, twisting
- Must be able to sit and climb stairs
- Must have visual and hearing acuity
- Performs duties in an office environment during agency operating hours
- Must be able to function in a wide variety of environments which may involve exposure to allergens and other various conditions
- Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.
Notice for Job Applicants Residing in California