Job Details
Qualifications
- Accounting
- Associate's degree
- Cost accounting
- High school diploma or GED
- Human resources
- Microsoft Excel
- Payroll
Benefits
- 401(k)
Job Description
Monday May 29, 2023
Job Number: ST-209
Job Title: Payroll Clerk / Data Entry / HR Assistant
Location: Lancaster, CA
Salary Range DoE: $23 - $29 per hour
Description:
Spiral Technology, Inc. is seeking an Administrative Assistant with Four (4) years of Payroll/Accounting experience. This position is Non-Exempt and will support 28 hours a week Monday-Thursday (9AM-4:30PM); located at our Lancaster, CA business office. The position has the possibility growing to a Full Time position with our full benefits package.
Education and Experience Requirements:
Minimum of 4 year Payroll experience.
Some college accounting courses preferred, HS Diploma a must.
An Associate's Degree is a plus.
Working knowledge of payroll processing through third party website.
Functional understanding of payroll related GL accounts.
Experience with month end reconciliations of payroll related accounts.
Clear attention to details.
Solid proficiency in Excel.
Comprehensive use of the English language in oral and written form.
Exposure to accounting processes is a plus.
HR experience is a plus.
Experience with Paylocity software systems is a plus.
Experience with DELTEK Costpoint® cost accounting software and "Time and Expenses" software is a plus.
Must pass background screening and periodic drug testing.
Weekly Functions:
Detailed review and scrutinizing of customer provided labor files.
Cross check timecards for accuracy against customer reporting and standard business structure.
Communicate with customers in a professional manner to verify and/or correct reporting as necessary.
Assist managers in processing timecards appropriately within contract structures.
Assist on and off-site employees in providing accurate record keeping for work provided.
Process verified and approved timecards in time keeping and accounting software systems.
Maintain, track and update "cross utilization" and "upcharge" information provided by customer.
Records changes affecting net wages, such as exemptions, insurance coverage and loan payments for each employee, to update master payroll records.
Update and maintain accurate pay information for proper accounting and payroll processing.
Create, validate and save all appropriate payroll reporting from accounting software program.
Accurately maintain and process leave accruals dependent on contract and standard business specifications.
Monitors computer reports alerting appropriate personnel to problems or errors, troubleshoots and reconciles errors and maintains payroll records.
Provide accurate revenue information, based on processed timecards, to accounting department.
Running accounting software processes and providing reports for management distribution.
Maintaining and processing accurate Accounts Payable data entry, inclusive of posting.
Weekly processing and release of company payments to vendors utilizing multiple banks and payment methods, under the direct advisement of the Controller.
Bi-Weekly Functions:
Process employee payroll in web based vendor payroll software program.
Understands local wage and hour policies, Federal, State and employment tax laws; and performs action necessary to determine pay and deductions including Federal and State taxes, insurance, retirement, union dues and other deductions.
Create, validate and save all appropriate payroll reporting from vendor payroll software program.
Verify Union Dues and provide proper reporting via vendor payroll software to the Director of Business Administration.
Calculate and process payroll, 401(k) and Pension payment vouchers in accounting system.
Monthly Functions:
Provide accurate Spiral reconciliations for all payroll and accrual accounts;
Work with the Controller to correct any payroll and/or accrual related errors, as needed.
Run hours reporting and provide to Controller.
Track hours reporting for up charged employees, for position promotion as defined in the Collective Bargaining Agreement (CBA).
Provide hours worked reports based on periodicity requested to Program Managers, B0D, etc.
Review for accuracy and process employee benefits invoicing;
Work with the Controller, Director of Business Administration and Broker, as needed for corrections.
As Needed Functions:
Process employee reimbursements in vendor web based payroll software.
Maintain and accurately update all employee information in both accounting and payroll software programs. Includes but is not limited to salary, benefits, tax status, 401(k) Loans, Garnishments etc.
Full set-up of new hires in accounting, electronic timecard and payroll software programs.
Complete process of terminations in accounting, timecard and payroll software programs.
Reviews and verifies W-2 forms for employees at the end of each calendar year.
Responsible for running and reconciling payroll and Costpoint® for year-end closing.
Secondary functions, as work load allows:
Back up for Spiral Inter-Company related billing.
Back up for HR In-Processing of new hires and filing.
Back up for Contract Billing.
Must be a U.S. citizen or Naturalized citizen of the United States and hold or be able to obtain a security clearance. Must pass a background check and drug test.
Please e-mail your resume to apply for this position. Please reference the job number on the subject line of your email with attachments as either a Word Doc or PDF file only, all others files will not be opened.
No Phone Calls Please
Spiral is an Equal Opportunity Employer
To apply for this position, e-mail your resume to Spiral Technology.