Job Details
Qualifications
- 1 year
- Accounting
- Bachelor's degree
- CRM software
- Communication skills
- Customer service
- Data entry
- Human resources
- Microsoft Excel
- Microsoft Office
- Microsoft Outlook
- Microsoft Powerpoint
- Microsoft Word
- Organizational skills
- Paychex
- Payroll
- QuickBooks
- Salesforce
Benefits
- 401(k)
- AD&D insurance
- Dental insurance
- Flexible spending account
- Health insurance
- Pet insurance
- Vision insurance
Job Description
JOB DESCRIPTION
The Payroll Specialist at Abstrakt Marketing Group will play an integral role in our growing organization. Reporting directly to the Vice President of Accounting, this individual may be assigned to different projects as business needs dictate. The Payroll Specialist is responsible for the regular processing of all payroll-related transactions including exempt and nonexempt positions for company personnel.
The ideal Payroll Specialist is someone with excellent communication skills who can interact with all employees and other corporate accounting staff such as the Senior Accountant and the Corporate Accountant personnel. The Payroll Specialist must be able to handle sensitive matters with discretion and possess excellent organizational skills. He or she must also possess a high level of professionalism and be willing to accept some entry-level task-driven assignments within a growing organization (e.g. basic tasks such as filing, bank reconciliations, accounts payable, etc.).
JOB RESPONSIBILITIES
- Update the human resources information system to ensure it is maintained with proper titles, supervisors, departments, wages, etc. for all employees.
- Support the business metrics regarding variable pay plan compensation related to sales.
- Support employees of the company as needed to properly process the payrolls.
- Conduct employment verifications
- Confirm dates of employment and position held.
- Manage Abstrakt payroll processing for both exempt and nonexempt employees.
- Ensure that proper overtime calculations have been entered within the system, as well as the tracking and notification of time-off requests and convey discrepancies to management as appropriate.
- Provide general support to the Vice President of Accounting as needs arise, including payroll, vendor invoicing and monthly close functions as may occur from time to time.
- Ensure that proper enrollment in employee benefits is current and reconcile the provider statements; communicate any changes/discrepancies to management as well as the vendor. Benefit plans include medical, dental, vision, life, supplemental life, AD&D, supplemental AD&D, 401(k), FSA for dependent care, Life-lock Security plans and pet Insurance plans, as well as any other plans the company may offer its employees from time to time.
- Process manual checks and immediate pay calcs as needed for involuntary terminations.
- Coordinate outside reporting data to various agencies for workers comp, unemployment and other garnishment-like transactions.
- Schedule employee individual and group meetings as needed or prepare training guidelines as appropriate for managers.
- Controls and coordinates the ExpenseWire reimbursement system to ensure expenses are properly recorded and that employees are reimbursed via the payroll system.
JOB REQUIREMENTS
- 5+ years of working experience in a Payroll Specialist role.
- Minimum 1 year of experience with Paychex Flex HR software.
- Proficient in Microsoft Office Applications (Outlook, Word, Excel, and PowerPoint).
- Excellent written and verbal communication skills.
- Strong numerical ability and data entry skills.
- Self-starter with integrity and confidence who strives to achieve even the most challenging environments with limited supervision.
- Team player with well-developed interpersonal skills who is comfortable in a cross-functional environment.
- Demonstrated aptitude to effectively learn and master new tasks.
- Excellent organizational skills with the ability to prioritize and manage tasks efficiently to meet established deadlines.
- Ability to maintain and ensure strict confidentiality and produce a high volume of work with a high degree of accuracy.
- Strong customer service commitment and the ability to relate well and cooperate with others to effectively coordinate activities and accomplish goals.
- Solid problem solver who can identify and resolve problems in a timely manner.
- Demonstrated ability to perform well in quick-paced environment while maintaining a high level of attention to detail.
PREFERRED REQUIREMENTS
- Bachelor’s degree in accounting preferred.
- QuickBooks Online experience is desirable.
- Proficient in Salesforce CRM software.