Job Details
Qualifications
- Communication skills
- High school diploma or GED
- Microsoft Excel
- Microsoft Powerpoint
- Office management
- Sales
Benefits
- 401(k)
- Dental insurance
- Health insurance
- Health savings account
- Referral program
Job Description
Job Title: Sales and Marketing Coordinator
Date: June 2023
Department: Sales and Marketing
Job type: Fulltime, non-exempt
Salary: $17.00 - $22.00
Reporting To: Sales Manager and Sr V.P. of Operations
Location: Columbia Falls, MT
Travel: Minimal
Role Summary
The Sales and Marketing Coordinator position is a hybrid. This role requires commitment to excellence and high standards. A liaison between departments serves as the first point of contact for visitors and inbound inquiries. This position plays a critical administrative support role for the Management Team. Works in conjunction with Sales and Marketing Team to support business development, client growth and clSient retention. Provides clerical and administrative support services to the Board of Directors, executives and/or managers who manage sensitive and/or confidential information and decisions. Sensitive information such as, but not limited to, topics which include protected class information, employee personal and/or job-related information, the Company’s process and procedure will be exposed to this role. In this position confidentiality is to be adhered to.
To be successful in this position, the duties and responsibilities must be performed on-site, remote work is not available.
Duties and Responsibilities
Sales:
- Managing all sales inquiries and CRM inquiries, leads and project setup/maintenance.
- Reviews new bids for scope of CLT/GLT.
- Manage all bid sites.
- Manage SharePoint folders for all sales opportunities.
- Update opportunities as new bid material comes in, including addendums, plan revisions and requotes.
- Performs other related duties as assigned by management.
Marketing:
- Managing promotion material.
- Sample program management.
- Assists in executing marketing strategies and objectives.
- Performs other related duties as assigned by management.
Admin Support:
- Manage front desk including greeting visitors and answering main phone line, directing calls as necessary. Ensuring callers and visitors receive a positive image of SmartLam.
- Schedules meetings and makes travel arrangements for Board of Director(s), executives and team members. Assist with travel planning for staff, trade show coordination, visitor accommodations.
- Manage inbound and outbound mail, including shipping CLT samples and pick up mail daily at Post Office.
- May support shipping and logistics coordination for product shipments.
- Manage and organize standard company forms, templates, and file structures (physical/digital).
- Provides administrative support for Sales Team.
- Maintain employee directory and contact information.
- Maintain clean and organized front office and conference room(s) spaces.
- Assure a safe and secure environment for staff, guests, and visitors.
- Maintain files to ensure they remain organized and current.
- Responsible for ordering and maintaining office supplies. Organize and maintain supply room.
- Maintains check list of commonly used supplies.
- Maintain all front desk admin duties.
- Provides Human Resources assistance in preparing benefits materials, benefits packets, job applications, etc...
- Performs other administrative duties as assigned.
Education and Experience:
- High school diploma or equivalent required.
- 3+ years prior related experience required.
- Computer skills: MS 365 Suites – Outlook, Word, Excel, PowerPoint, and ability to learn new programs and software. Media platforms.
- Commitment to excellence and high standards.
- Knowledge of office management systems and procedures
- Excellent time management skills and the ability to prioritize work
- Attention to detail and problem-solving skills
- Strong organizational skills with the ability to multi-task
- Professional aptitude, self-motivated, and operating with minimal supervision
- Effective verbal and written communication skills
- Ability to deal effectively with a variety of individuals at all organizational levels.
- Ability to communicate professionally and effectively in person, on the phone, electronically, or through other means to individuals and groups.
- Proven Ability to manage priorities and workflow, handle multiple projects and meet deadlines.
- Strong interpersonal skills.
- Must have a valid driver’s license.
Competencies:
- Customer Service–Responds promptly to customer needs; Responds to requests for service and assistance; Meets commitments.
- Professionalism – Approaches other in a tactful manner; Reacts well under pressure; Treats other with respect and consideration regardless of their status or position; Accepts responsibility for own actions; Follows through on commitments.
- Attendance/Punctuality – Is consistently at work and on time; Ensures work responsibilities are covered when absent; Arrives at meetings and appointments on time.
Physical Requirements:
- Prolonged periods sitting at a desk and working on a computer
- Frequently required to lift/push/carry less than 25 pounds
- Occasionally required to lift/push/carry items up to 50 pounds
- Continually required to utilize hand and finger dexterity
- Continually required to talk or hear
- Continually required to utilize visual acuity to operate equipment, read technical information, and/or use a keyboard
- Frequently get in and out of vehicle, and drive short distances
The above is intended to describe the general content of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of duties, responsibilities, or physical requirements. Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Equal Employment Opportunity Employer
SmartLam North America is an equal opportunity employer and makes all employment decisions without regard to race, religion, color, sex (including pregnancy, sexual orientation, and gender identity), national origin, disability, age, genetic information, or any other status protected under applicable federal, state, or local laws. This policy applies to all terms and conditions of employment, including but not limited to, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, benefits, compensation, and training. We seek to comply with all applicable federal, state, and local laws related to discrimination and will not tolerate interference with the ability of any of the Company’s employees to perform their job duties.
Job Type: Full-time
Pay: $17.00 - $22.00 per hour
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Health insurance
- Health savings account
- Life insurance
- Paid time off
- Referral program
- Vision insurance
Schedule:
- 8 hour shift
- Day shift
- Monday to Friday
Education:
- High school or equivalent (Required)
Experience:
- Marketing: 3 years (Required)
- Sales: 3 years (Required)
Work Location: In person