Job Details
Qualifications
- Administrative experience
- Associate's degree
- Communication skills
- High school diploma or GED
- Microsoft Excel
Benefits
- 401(k) matching
- Dental insurance
- Employee assistance program
- Health insurance
- Health savings account
Job Description
Administrative Assistant / Accounts Payable Clerk
Commercial printer in SODO area is seeking a hands-on, organized self-starter for an entry-level Administrative Assistant/Accounts Payable Clerk position to join our dynamic team!
Desired Background:
- Good written and spoken communication skills
- Proficient experience with Microsoft Excel and the general Office suite
- Highly organized & detail-oriented
- Ability to analyze problems, develop and recommend solutions, and resolve issues
- Able to perform effectively both independently and as a team member
- High school graduate, Associate Degree and/or equivalent work experience
- Minimum of 2 years’ experience in a business setting providing administrative and/or accounting related tasks preferred
Key Responsibilities:
Administrative duties Include, but are not limited to:
- Provide excellent internal and external customer service; greet visitors, ascertain nature of business and direct visitors to appropriate department or person
- Manage multi-line switchboard, answering, screening and directing calls
- Prepare and coordinate purchase of office supplies, equipment and other expenditures
- Creating and maintaining team organization charts
- Collaborating closely with Assistant Controller
- Filing Job Jackets
- Suggesting administrative process improvements to make the team more effective
- General administrative and clerical support
- Perform related duties as assigned
Accounts Payable duties Include, but are not limited to:
- Perform outstanding vendor service
- Maintain vendor database
- Review invoices for reasonableness
- Match Purchase Order and Bill of Lading to vendor invoices
- Code non-PO invoices
- Analyze expense reports and credit card statement
- Follow-up with any missing approvals
- Data entry of high volume vendor invoices
- Respond to vendor inquiries regarding invoices, payments and statements
- Prepare scheduled Accounts Payable cash requirements and other reports to maintain a good credit standing
- Check issuance
- Filing paid AP invoices
- Suggesting accounting process improvements to make the team more effective
- Perform related duties as assigned
This position is an entry-level full-time position. Compensation depending on experience. Benefits include Medical (Employee only premium paid 100% if on Core H.S.A. plan), Voluntary Dental & Vision, $10K in Life/AD&D, 401(k), Holiday Pay & Paid Time Off, as well as supplementary benefit options.
This position cannot be performed remotely.
Pre-employment drug screening and background authorization required (paid for by Company).
Job Type: Full-time
Pay: $20.00 - $22.00 per hour
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Employee assistance program
- Health insurance
- Health savings account
- Life insurance
- Paid time off
- Retirement plan
- Vision insurance
Schedule:
- 8 hour shift
- Day shift
- Monday to Friday
Work Location: In person