Job Details
Qualifications
- Accounting
- Accounts payable
- Communication skills
- High school diploma or GED
- Microsoft Excel
- Microsoft Outlook
Benefits
- 401(k) matching
- Dental insurance
- Employee assistance program
- Health insurance
- Paid time off
Job Description
About Us:
At Pyramid Global Hospitality, people come first. As a company that values its employees, Pyramid Global Hospitality is dedicated to creating a supportive and inclusive work environment that fosters diversity, growth, development, and wellbeing. Our commitment to a People First culture is reflected in our approach to employee development, employee benefits and our dedication to building meaningful relationships.
Pyramid Global Hospitality offers a range of employment benefits, including comprehensive health insurance, retirement plans, and paid time off, as well as unique perks such as on-site wellness programs, local discounts, and employee rates on hotel stays. In addition, Pyramid Global Hospitality is committed to providing ongoing training and development opportunities to help our people build the skills and knowledge they need to advance their careers.
Whether you are just starting out in the hospitality industry or are a seasoned professional, Pyramid Global Hospitality offers a supportive and collaborative work environment that encourages growth and fosters success, in over 230 properties worldwide. Join their team and experience the benefits of working for a company that values its employees and is committed to creating exceptional guest experiences.
Check out this video for more information on our great company!
Location Description:
Dossier offers travelers a remarkable immersion into Portland’s curated culture and unique way of living. Our hotel embodies the city’s cultural ethos, in harmony with its natural surroundings. Each of Dossier’s art-filled rooms and suites features locally inspired amenities designed to bring the spirit of Portland into the hotel. Wake up refreshed and ready to explore the region’s endless opportunities for adventure, culture, and cuisine. Dossier is home away from home. Naturally.
Overview:
Come be a part of something bigger!
Pyramid Global Hospitality is a strong believer in offering our employees Work-Life Effectiveness through, practices, policies, and programs to help our employees achieve success at both work and home. Here are just some of the great benefits we offer:
Full Time employees have access to Medical and Dental insurance to fit your needs
Mosaic Learning Center (You can grow both personally and professionally through on-line webinars and self-study courses)
401K match (Let us help you build your financial future)
Companywide Hotel Room Discounts (Who doesn’t love to get away?)
Paid Time Off
Employee Assistance Program (We are here to support you and your loved ones)
Partnerships and discounts with major retailers such as AT&T, Verizon and Dish to name a few
Many more!
Your role:
Process applications for client credit history background check, client reference checks, credit limitation, direct billing list, deposit requirements, and all other credit-related activities.
Responsible for revenues received and dispersed, including accounts receivable, accounts payable, and payroll, audit, General Ledger reporting, and cash handling functions for the Hotel.
Ensure accurate and timely payroll processing and reporting in accordance with the Hotel’s policies and procedures.
Maintain an efficient collection process, including maintaining an organized filing and tracing system, issuing dunning letters, monitoring returned checks and chargebacks, performing collection calls and preparing bad debt write-offs.
Monitor, prepare, and communicate financial reports in accordance with Hotel required due dates.
Responsible for daily management reporting (DMR), including collecting daily audit reports from Hotel, and other Hotel related activities such as movie, parking and others.
Create Daily Flash Report.
Prepare Cash Over/Short reports on a daily, monthly, and yearly basis.
Maintain adequate supplies of change and provide change to all departments, as needed
Issue and redeem cashier banks as needed by the departments with the approval of the Controller.
Process “due backs” in a timely manner.
Maintain all cashier contracts.
Process petty cash receipts and reimbursements on a regular basis and inform management of any deviation from Hotel policy.
Provide customers with accurate and timely invoices, statements, and schedules.
Respond to customer inquiries in a timely fashion and communicate all issues and/or disputes to the appropriate supervisor(s).
Monitor guest ledger, advance deposit ledger and any other related ledgers to ensure proper internal control.
Keep management aware of any unusual operation or financial occurrences and/or significant deviations from Hotel policies and procedures.
Respond to guest requests, including, but not limited to, requests for copies of folios and billing corrections.
Review and analyze all adjustments (debit/credit), send correspondence to City Ledger accounts and review all posting and adjustments processed into the computer.
Verify payments check for proper application.
Review invoices and check requests.
Sort and match invoices and check requests.
Set invoices up for payment.
Process check requests.
Prepare and process accounts payable checks, wire transfers and ACH payments.
Reconcile payments.
Prepare analysis of accounts.
Monitor accounts to ensure payments are up to date.
Resolve invoice discrepancies.
Maintain vendor files.
Correspond with vendors and respond to vendor inquiries.
Assist in month end closing.
Assist with other accounting functions on an as-needed basis
Responsible for daily cash business, including but not limited to, collecting and counting all cash drops for the Hotel, preparing and making daily bank deposits and making copies of all checks.
Responsible for the reconciliation of the travel agent bank statement.
Responsible for filing all check copies, invoices copies, and other necessary copies in the appropriate payable or receivable file.
Prepare all direct bill invoices and back-up information, and mail invoices.
Attend training/meetings as required by management.
Utilize and maintain time and attendance systems to process payroll and related information, including, but not limited to, inputting/exporting payroll hours; modifying payroll information (rates, address, status, etc.); recording miscellaneous earnings/deductions, etc.
Review and ensure accuracy and appropriateness of all payroll input and output.
Monitor and prepare deduction schedules and payments as necessary.
Ensure proper paycheck distribution for each department periodically.
Prepare and input all required payroll journal entries.
Perform other duties as requested by management.
Qualifications:
The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.
Ability to handle sensitive, confidential information discreetly and professionally
Ability to work independently with limited support
Excellent verbal and written communication skills (including the ability to effectively communicate with individuals at all levels of an organization) and excellent listening skills
Strong detail orientation; ability to set priorities, multi-task and meet deadlines
Strong organizational, problem-solving, and administrative skills
Ability to quickly learn and accurately administer complex processes
Strong ability to track actions and follow through on processes
Proven ability to work effectively in an unstructured, fast-paced and constantly changing environment
Proficiency with Microsoft Office Suite (Outlook, Word, Excel).
Excellent time management and organizational skills
Excellent problem solving skills, including the ability to problem solve without direct supervision
EDUCATION and/or EXPERIENCE: High school diploma or general education degree (GED); or one to two years of accounting experience and/or training; or equivalent combination of education and experience. Knowledge of accounts payable. Knowledge of general accounting procedures.
Previous experience in a 4 to 5 star hotel (and the quality and services expectations associated therewith) preferred.
Minimum of one year of Accounting experience.
Multilingual skills are preferred.
Pyramid Global Hospitality is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.
Actual compensation packages are based on a wide array of factors unique to each candidate, including but not limited to skill set, years & depth of experience, certifications and specific office location. This may differ in other locations due to cost of labor considerations.