Job Details
Qualifications
- Accounting
- Customer service
- High school diploma or GED
- Microsoft Excel
- Office experience
- Payroll
Benefits
- Employee discount
- Gym membership
- Health insurance
- Loan forgiveness
- Paid time off
Job Description
UTHealth's Payroll Department is looking for an entry level Payroll Administrator I who functions like an assistant to the payroll team. You will perform administrative support and help ensure accurate and timely payments to all employees. Scanning documents, data entry, setting up pay cards, monitoring emails, and providing customer support are the primary tasks associated with this role. You will get a chance to learn how payroll is processed at an institution that employs over 10,000 workers. This is an entry level role, but has great room to advance and grow.
You will be eligible for all UTHealth benefits including coverage under our healthcare plan and participation in a pension administered by the State of Texas. You will be provided with generous holidays, time off, and sick time. This role does require the employee to come into our office at the University Center Tower. The building is on Metro Rail and bus lines, right across from one of the transportation system's main hubs. You will work days during a normal work week.
Experience with payroll is not required, but is a plus if you have ever worked with any aspect of it. Candidates need to be able to learn quickly and provide excellent customer service. You must have an aptitude for math, and be able to communicate clearly in a business setting. It is important to be able to navigate computer software such as MicroSoft's Office suite of Excel and Word.
What we do here changes the world. UTHealth Houston is Texas’ resource for healthcare education, innovation, scientific discovery, and excellence in patient care. That’s where you come in.
Once you join us you won't want to leave. It’s because we reward our team for the excellent service they provide. Our total rewards package includes the benefits you’d expect from a top healthcare organization (benefits, insurance, etc.), plus:
100% paid medical premiums for our full-time employees
Generous time off (holidays, preventative leave day, both vacation and sick time – all of which equates to around 37-38 days per year)
The longer you stay, the more vacation you’ll accrue!
Longevity Pay (Monthly payments after two years of service)
Build your future with our awesome retirement/pension plan!
We take care of our employees! As a world-renowned institution, our employees’ wellbeing is important to us. We offer work/life services such as...
Free financial and legal counseling
Free mental health counseling services
Gym membership discounts and access to wellness programs
Other employee discounts including entertainment, car rentals, cell phones, etc.
Resources for child and elder care
Plus many more!
Position Key Accountabilities:
Monitors, researches, and resolves inquiries from a shared Payroll email box and phone line.
2. Assists with investigating issues related to an employee's pay.
3. Updates, maintain and verify employee data for payroll purposes and research discrepancies.
4. Assists with overpayment process and sending out due diligence letters.
5. Assists with researching and setting up Money Network pay cards.
6. Scans and files payroll documents after payrolls are completed.
7. Assists with data entry for vacation payout process.
8. Compiles data into spreadsheets and builds metrics reports.
9. Assist with keeping the process documentation and training material up to date.
10. Serves as back up presenting new hire orientation to new employees onboarding.
11. Serves as back up for office/travel purchases.
12. Serves as back up for distributing incoming mail.
13. Serves as a back up for Paystub and W2 request.
14. Process verification of employment forms,PSLF forms,TWC request.
15. Assist with ACH returns and outstanding uncashed paper checks.
16. Retrieve and assist setting up Garnishment notices.
17. Assists with special projects as assigned by management.
18. Performs other duties as assigned.
Certification/Skills:
Must be able to communicate clearly and effectively (written and verbal) in a business setting.
Possess strong work ethic, with attention to detail & significant level of accuracy.
Have good organizational skills and professional customer service skills.
Must be an effective team player, respect others, and be able to maintain confidentiality.
Microsoft Office Suite experience and good math/accounting aptitude.
Proficient with or the ability to quickly learn payroll processes and system.
Minimum Education:
High school diploma or equivalent required.
Minimum Experience:
6 months of comparable office experience and Microsoft Office Suite with good math/accounting aptitude required.
Physical Requirements:
Exert up to 20 pounds of force occasionally and/or up to 10 pounds frequently and/or a negligible amount constantly to move objects.
Security Sensitive:
This job class may contain positions that are security sensitive and thereby subject to the provisions of Texas Education Code § 51.215
Residency Requirement:
Employees must permanently reside and work in the State of Texas.
University of Texas Health Science Center at Houston (UTHealth Houston)
Established in 1972 by The University of Texas System Board of Regents, The University of Texas Health Science Center at Houston (UTHealth Houston) is Houston’s Health University and Texas’ resource for health care education, innovation, scientific discovery and excellence in patient care. The most comprehensive academic health center in the UT System and the U.S. Gulf Coast region, UTHealth is home to schools of biomedical informatics, biomedical sciences, dentistry, nursing and public health and the John P. and Kathrine G. McGovern Medical School. UTHealth includes The University of Texas Harris County Psychiatric Center, as well as the growing clinical practices UT Physicians, UT Dentists and UT Health Services. The university’s primary teaching hospitals are Memorial Hermann-Texas Medical Center, Children’s Memorial Hermann Hospital and Harris Health Lyndon B. Johnson Hospital.