Job Details
Qualifications
- 10 key typing
- Bookkeeping
- Certified Bookkeeper
- High school diploma or GED
- Microsoft Excel
- QuickBooks
Job Description
Assistant Bookkeepers
Handle the details of a company’s financial transactions, keeping accurate records and ensuring that payments are processed. A typical day of work includes processing invoices, filing tax forms, and making bank deposits from inside the office, with occasional trips outside. Part-time position under the supervision of a bookkeeper or working alongside an accountant. While the job is entry level, assistant bookkeepers juggle several tasks and learn on their feet, dealing not only with numbers but also administrative tasks and customer and vendor interactions.
Assistant Bookkeeper Duties and Responsibilities
Specific job duties for assistant bookkeepers vary based on their employer and the size and niche of the business. However, there are several core tasks common to all assistant bookkeepers, such as:
Manage Day-to-Day Payments
The primary responsibility of assistant bookkeepers is to process accounts receivable and payable, which includes regularly creating invoices, making bank deposits, producing checks, and preparing wire transfers. They work with the bookkeeper to ensure that clients are billed properly, and vendors receive correct payment.
Record Monetary Transactions
Assistant bookkeepers track and monitor financial transactions, noting important details and integrating this information into the company’s records on a daily basis. This often involves meticulous data entry using accounting software.
Process the Payroll
A major part of an assistant bookkeeper’s job is to help with end-to-end payroll processing, which covers employee timekeeping, payroll balancing and distribution, and overall checking for accuracy. Assistant bookkeepers may also prepare and file company tax forms, such as Form W-2 and Form 1099.
Create Financial Reports
Assistant bookkeepers consolidate a company’s financial data and generate balance sheets, cash flow statements, profit and loss reports, and other summarizing documents. Analysis and forecasting may be part of the report, but the emphasis is on presenting a clear overview of previous transactions.
Perform Administrative Duties
Much of an assistant bookkeeper’s time is spent organizing data and dealing with paperwork. Aside from filling out forms, assistant bookkeepers also take on administrative tasks such as photocopying or scanning documents, keeping the company’s filing system organized, and buying supplies.
Handle Bank Reconciliations
Assistant bookkeepers perform bank reconciliations to check if a company’s financial records match up with the corresponding bank statement. They are responsible for ensuring the integrity of data and correcting discrepancies right away.
Assistant Bookkeeper Skills and Qualifications
Successful assistant bookkeepers combine a good understanding of finances with attention to detail and patience for processing a large amount of data. Employers typically hire applicants with a high school diploma at minimum and the following skills:
Bookkeeping knowledge – they have a strong grasp of bookkeeping principles, capable of generating a company’s books both manually and through computerized methods
Math skills – comfort with numbers is a core quality of successful assistant bookkeepers, who perform lengthy arithmetic calculations with ease and relentlessly double-check figures for accuracy
Data entry – assistant bookkeepers efficiently input transaction information into spreadsheets or accounting software. Attention to detail is essential here, as is proficiency with technology
Communication skills – assistant bookkeepers exhibit well-rounded communication skills, since the job involves creating reports from complex data, expressing their findings to others, and interacting with vendors and clients
Multitasking – given the number of accounts that they handle, assistant bookkeepers must be excellent multitaskers who remain organized even when receiving data from various sources
Tools of the Trade
Assistant bookkeepers are comfortable using the following tools:
Manual bookkeeping tools (10-key calculator, bookkeeping ledgers)
Basic data entry software (Microsoft Word and Excel)
Bookkeeping and payroll software (QuickBooks)
Assistant Bookkeeper Education and Training
The minimum educational requirement for assistant bookkeepers is a high school diploma, although employers often require this to be supplemented with bookkeeping coursework or a certificate program, which takes one to two years. These programs typically cover job-relevant topics such as basic accounting, bank reconciliations, payroll processing, and financial reports. We offer the 2-year program in our office to become a certified bookkeeper. It is a self-study program that we have put together to assist you while working with us.
Job Type: Part-time
Pay: $13.00 - $15.00 per hour
Physical setting:
- Office
Schedule:
- Day shift
- Monday to Friday
- Weekends as needed
Ability to commute/relocate:
- Kingsland, TX 78639: Reliably commute or planning to relocate before starting work (Required)
Experience:
- Bookkeeping: 1 year (Preferred)
Work Location: In person