Job Details
Qualifications
- Accounting
- Accounts payable
- Bachelor's degree
- Communication skills
- Data entry
- High school diploma or GED
- Oracle
Job Description
Position Summary: To process company invoices in a timely manner according to established written policies and procedures to insure meeting vendor's terms and maintaining a credit standing in the business environment. Support all electronic interfaces, subsystems and payment processes. Serve as a resource for escalated problem solving and serve as a mentor to staff members for training purposes.
Responsibilities:
1. Format and Import vendor statement files into the AP PDI module
2. Match vendor statement data with store posted receiving in PDI AP module, ensure match and seek resolution for unmatched postings.
3. Navigate necessary processes and controls in PDI in order to push invoices to AP Interface.
4. Review submitted paper invoices received daily from internal SSC departments, Retail Field Operations, Culinary Center, Distribution Center, store door delivery vendors, and taxing authorities.
5. Ensure paper invoices are prepared according to accounting guidelines for GL distribution, signature authority, and vendor detailed documentation.
6. Enter required invoice fields into the Oracle AP platform for initiation of payment on a timely and through basis to ensure payments are issued within required vendor terms.
8. Cross validate invoice batches in Oracle by other Coordinators to ensure accuracy of the data entry.
9. Process and reconcile Purchase Order invoices created through the Purchasing module in Oracle and utilized by the Construction department.
10. Review checks daily or weekly for either internal distribution or external mailing.
11. Assist AP/Finance management in project related planning and participate in inter and cross functional meetings as required.
12. Handle vendor inquiries in a professional manner regarding payment or procedural issues which could involve email, phone or in-person communication.
13. Maintain an active and ongoing relationship with internal departments, retail locations and field offices to ensure accurate processing of invoices and to ensure AP/vendor protocols are complied with.
14. Key work attributes would include; responsive, independent, creative, desire to learn in-depth, conscientious, detail-oriented, problem-solver, dependable, analytical, and comfortable and proficient with PC applications, self-starter
15. Must be able to perform the essential functions of this position with or without reasonable accommodation
Working Relationships: Strong daily interactions with Marketing, Distribution Center, Retail Accounting, General Ledger, IT and internal SSC departments.
Minimum Education: HS Diploma or GED
Preferred Education: Bachelors in Business or Accounting
Minimum Experience: 1-3 years in Accounts Payable, Bookkeeping or Accounting role
Preferred Experience: 3-5 years in high volume disbursement function. Strong data entry skills
Licenses/Certifications: N/A
Soft Skills:
Excellent oral and written communication skills
Strong Presentation Skills
Ability to foster team work and build collaborative relationships
Strong interpersonal skills
Proficient in Microsoft Office Suite
Other:
Driving/Fleet Vehicle Requirement: No
Travel: No
Physical: Minimal physical effort required; sitting / standing at computer for long periods of time. Ability to manuever and lift up to 10 lbs.
Hours & Conditions: Typically Monday - Friday 8+ hour days. Hybrid flexibility - 3 days/week in-office required.
Other: No